Summit ‘25 will be held at the Gaylord Rockies Resort & Convention Center in Aurora, CO, located near the Denver International Airport (DEN). This resort has a waterpark, seasonal events, a spa, a fitness center, and various restaurants on property.
Before you go, confirm your reservation
You should have received an email confirmation by [DATE] from the hotel with your details about your reservation. Each participant will have their own room. Please confirm that all the details are correct, including your name and dates of your stay. If you have not received the email, please check your spam folder for the email address alerts@alerts.gaylordhotels.com or reservations@res-marriott.com . If you still cannot locate the email or if any of the information in your reservation is incorrect, please reach out to Silvia Menefee at Silvia.Menefee@gaylordhotels.com.
No-show fee
If you are delayed or if your travel plans change, please first call the hotel at (720) 452-6900 to change or cancel your reservation. Please also email networkgathering@abortionfunds.org.
If you do not check in to the hotel or check in later than what is scheduled without notifying the hotel, you will be responsible for a no-show fee.
Check-in/Check-out time
The check-in time at Gaylord Rockies Resort & Convention Center is 4:00 pm and the check-out time is 11:00 am. Please contact the hotel directly if you would like to request an early check in or late check out, if available.
Incidental holds on credit cards
Every hotel asks guests to leave a credit card on file for incidental charges. You will need to provide a credit card when checking in. The hotel requires a hold* of $100/night ($400 total for Aug. 13-17) that shows up as a pending charge and disappears from your account 3-5 business days after your stay.
Please note that debit cards can be used to cover incidental costs but rather than being applied as a hold, the money will immediately be removed from your checking account. The money is refunded to you after your stay, but this can sometimes take 7-10 business days. If possible, please use a credit card at check in to avoid this.
If you have any trouble at check in, please reach out to Angeles or Justine from Greater Good Events through the vFairs app.
If you indicated on your registration form that you do not have a credit card to put on file, we will reach out to you with more information.
*An incidental hold is a refundable amount of money that a hotel holds in order to cover potential expenses during a guest’s stay, such as room service, high-speed internet, or damages to the room
Accessibility
We strive to anticipate and respond to a variety of access needs. In addition to the needs expressed in your registration forms, we invite you to let us know at any time if there are other ways we can support your participation.
Gaylord Rockies Resort & Convention Center is committed to providing a safe and comfortable stay for all guests and features state-of-the art accessibility features. Accessible guest rooms are designed to make our guests with disabilities, as well as friends and family who accompany them, more comfortable. The resort features 110 accessible guest rooms with varying degrees of accessibility.
Accessible Guest Room General Features
Wheelchair-accessible door (32-inch-wide-entrance)
Lowered peephole in guest room door
Lowered deadbolt
Lowered electrical outlets
Lowered night guards on guest room doors
Accessible Guest Room Hearing Features
Closed caption television
Flashing door knocker available
TTY/TTD compatible
Telephone for hearing impaired
Accessible Spaces
Main Entrance and Registration Desk
All Meeting Spaces, Restaurants and Lounges
Relâche Spa and Fitness Center
Arapahoe Springs Resort Pool & Lazy River feature lifts and sloped entry
Accessible Guest Room Bathroom Features
Lowered bathroom vanity
Lowered toilet
Grab bars in bathroom and bathtub
Accessible tubs (28) and roll-in showers (17)
Adjustable height hand-held shower wand
No transfer showers
Additional Information
Valet parking is available, as well as accessible on-site self-parking. If you indicated that you are driving to Summit or are local to Denver, we have included money for valet parking in your financial support payments.
Hotel provides a complimentary shuttle from the main resort entrance to the RTD A Line train that goes into Denver
Service animals allowed
For more information about the physical features of accessible rooms, common areas, or special services relating to specific access needs, you can call the hotel directly at (215) 735-6000. Please let the Network Gathering team know at networkgathering@abortionfunds.org how we and the Community Care team may be able to support you.
Amenities
Relâche Spa - book here!
Relâche Fitness - Open 24/7!
Morning yoga - daily at 7 am on Sunrise Lawn
Live music - featuring local artists, daily from 5 - 9 pm in Grand Lodge
Arapahoe Water Park - indoor and outdoor pools, waterslides, a lazy river, and sunbathing decks
Firepits onsite & complimentary s’mores kits available at the front desk
Mini-refrigerator & coffeemaker in every room
FedEx onsite
Dining
Breakfast and lunch will be provided in [room] on Thursday, August 14 - Saturday, August 16. More information about these meals can be found in the Meals section. The hotel has a variety of dining options onsite, listed below. The hours for the restaurants were found on their websites but may not be up to date. Please call the hotel for the most accurate information.
Garden + Grain Seasonal Kitchen (open 5 - 10 pm daily, closed on Fridays, open 11:30 am - 2 pm on Mondays)
Old Hickory Steakhouse (open 5 - 10 pm daily)
Copper Table (open 6 - 11 am, 11:30 am - 2 pm, 5 - 10 pm daily)
The Fortunate Prospector (open 5 - 10 pm daily, closed on Fridays)
Mountain Pass Sports Bar (open 11 am - 12 am daily)
Embers Lodge Bar (open 11 am - 1 am daily)
Rockies Marketplace (grab & go, open 5:30 am - 11 pm daily)
Arapahoe Springs Bar & Grill (open 11 am - 7 pm daily, extended hours Friday - Sunday)
Cocoa Bean (open 7 - 11 am daily)
À la Carte - In Room Delivery (available 6 am - 1 am daily)
There is also a lot of delicious food in the area! Check out the local guide for some food recommendations.
Cashless Property
The Gaylord Rockies Resort is a cashless resort, meaning it only accepts debit and credit cards for all payments, including at the front desk, food and beverage locations, retail, and parking.
Guests can convert cash to Mastercard gift cards at a Cash-To-Card kiosk located on the lobby level of the hotel.
2 ATMs are also available onsite. Guests are encouraged to deposit cash before coming to the hotel and travel with a credit or debit card.
Gaylord Hotels Resort App
The Gaylord app can be downloaded here. Upon downloading, select Gaylord Rockies as the property you wish to explore.
The app features a wayfinding map with directions around the property including guest rooms and meeting spaces, information about amenities and a guide to restaurants, events and activities provided by the hotel.
Marriott Bonvoy App
The Marriott Bonvoy app can be downloaded here. Please note that use of the app requires a login via loyalty number or creation of a free account.
If you wish to take advantage of guest benefits such as early check-in (upon availability), in-app room service, and room refreshment, this app is a great addition to your experience at the hotel. If you’re a frequent traveler with Marriott Bonvoy, your account preferences can be carried over through the app.
